UP Health System Great Bear Chase

• Registration
• Aid Stations
• Stadium
• Banquet
• Start Area

Road Sign Installation Medium Priority

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March 7, 2025

9:00 am EST - 11:00 am EST (At least 1 more needed)

Volunteer

Details

The day before the race, deploy road signs directing people to the start/finish and to the CLK school for registration and the luncheon.

Packet Stuffing Medium Priority

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March 6, 2025

8:00 am EST - 11:00 am EST (At least 6 more needed)

Volunteer

Details

Stuff race packets with bibs, tshirts and other items for bag pick-up.

Location

Located in Conference room #1 at UP Health System Portage in Hancock.

Registration Medium Priority

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March 7, 2025

3:45 pm EST - 6:30 pm EST (At least 8 more needed)

6:15 pm EST - 8:45 pm EST (At least 8 more needed)

March 8, 2025

6:15 am EST - 8:45 am EST (At least 2 more needed)

Volunteer

Details

Register new racers and check-in racers who have pre-registered. Additional instructions will be provided at the start of the shift.

Location

Calumet High School (Friday and Saturday)

Papa Bear Aid Station Medium Priority

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March 8, 2025

8:25 am EST - 10:45 am EST (At least 7 more needed)

10:30 am EST - 1:00 pm EST (At least 4 more needed)

Volunteer

Details

Pass out water and energy drinks as racers go by. Further instructions will be provided at the start of your shift.

Location

Parking Directions - Drive on US 41 to M203 and turn left. Take M203 for 4.1 miles and park along M203 near the trailhead parking lot on left (opposite large Cloverland Rd sign). The hike in is about 200 yards.

Powderhouse Aid Station Medium Priority

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March 8, 2025

8:00 am EST - 10:30 am EST (At least 11 more needed)

10:15 am EST - 12:30 pm EST (At least 4 more needed)

Volunteer

Details

Pass out water and energy drinks as racers go by. Further instructions will be provided at the start of your shift.

Location

Coordinator will provide an email and a map. It is a short walk on a groomed trail from Swedetown Location to the aid station.

Ed's Aid Station High Priority

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March 8, 2025

8:45 am EST - 11:30 am EST (At least 8 more needed)

11:00 am EST - 1:30 pm EST (At least 4 more needed)

Volunteer

Details

Pass out water and energy drinks as racers go by. Further instructions will be provided at the start of your shift.

Location

Parking Directions - Park at Swedetown Chalet. You will need to hike in 1/3 of a mile to the aid station, allow 15 minutes. Hike is on the snowbike trail which starts to the right of Valley Trail entrance gates. This avoids making footprints on the groomed race course. The hike takes fifteen minutes and the trail is easy to follow. You may need snowshoes for this hike in, depending on conditions.

Finish Line Aid Station Medium Priority

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March 8, 2025

9:00 am EST - 11:00 am EST (At least 2 more needed)

11:00 am EST - 2:00 pm EST (At least 2 more needed)

Volunteer

Details

Serve drinks and snacks to racers as after they cross the finish line.

Location

Stadium (race start/finish area). Park on either Spruce or Osceola Streets

Stadium Crew High Priority

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March 6, 2025

1:00 pm EST - 6:00 pm EST (At least 6 more needed)

March 7, 2025

1:00 pm EST - 5:00 pm EST (At least 4 more needed)

March 8, 2025

6:15 am EST - 8:00 am EST (At least 6 more needed)

7:30 am EST - 10:00 am EST (At least 3 more needed)

10:00 am EST - 1:00 pm EST (At least 3 more needed)

1:00 pm EST - 3:30 pm EST (At least 6 more needed)

Volunteer

Details

Thursday
Assist with set up of start/finish stadium. Meet at MTU Ski Trails - Move T-stakes, fence, U-boards, caps & sleeves to Calumet. Stadium layout.

Friday
Stadium setup

Saturday
6:30 am - 8:30 am Final stadium setup
7:30 am - 10 am Start area/Skiathlon greeter...Critical need
11:00 am - 3:00 pm Assist with start/finish stadium tear down

Location

Start/Finish Stadium

Back-up Timer High Priority

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March 8, 2025

12:00 am EST - 2:30 pm EST (At least 2 more needed)

9:00 am EST - 12:00 pm EST (At least 2 more needed)

Volunteer

Details

Assist Superior Timing to record times as racers cross the finish line.

Location

Start/Finish Stadium

Parking Assistant Medium Priority

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March 8, 2025

6:30 am EST - 8:30 am EST (At least 4 more needed)

Volunteer

Details

Information to be provided by coordinator. Assist racers with parking. If possible, bring a flashlight with fresh batteries.

Location

Corner of Osceola/Spruce
Parking lot on Spruce

Finish Line Attendant Medium Priority

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March 8, 2025

9:00 am EST - 12:00 pm EST (At least 5 more needed)

12:00 pm EST - 2:30 pm EST (At least 2 more needed)

Volunteer

Details

Assist racers as they cross the finish line. Be super friendly and helpful to racers – help them take off their skis and move through the finish line area.

Location

Finish Line

Skiathlon Assistant Medium Priority

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March 8, 2025

7:00 am EST - 9:30 am EST (At least 1 more needed)

9:30 am EST - 12:00 pm EST (At least 1 more needed)

12:00 pm EST - 2:30 pm EST (At least 1 more needed)

Volunteer

Location

Assist skiathlon racers by greeting them, instructing them on where to find their changing zone and assisting during the transition from classic to freestyle.

Bib coordinator Medium Priority

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March 8, 2025

9:00 am EST - 12:00 pm EST (At least 2 more needed)

12:00 pm EST - 2:30 pm EST (At least 2 more needed)

Volunteer

Details

Help racers return bibs as appropriate - strip timing chips from returned bibs

Location

Stadium

Personal Items Security Medium Priority

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March 8, 2025

7:00 am EST - 10:00 am EST (At least 1 more needed)

10:00 am EST - 1:00 pm EST (At least 1 more needed)

1:00 pm EST - 2:30 pm EST (At least 1 more needed)

Volunteer

Details

Assist racers with racer bags – drop off and pick-up in designated area. Numbered tags will be provided for racers that correspond to their bib number in-order to identify their bag. Organize bags in numerical order. Make racers show you their bib for security before releasing their bag.

Location

Stadium (start/finish area)

Award Coordination Medium Priority

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March 8, 2025

10:00 am EST - 3:00 pm EST (At least 2 more needed)

Volunteer

Details

Assisting with handing out awards

Location

Calumet High School gymnasium

Bear

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March 8, 2025

7:30 am EST - 11:00 pm EST (At least 1 more needed)

11:00 am EST - 2:00 pm EST (At least 1 more needed)

Volunteer

Details

On the course (7:30am-11 am), help kick off race starts and cheer participants on. Prepare for many photos! At the CLK school (11am-2 p.m.), pose for pictures with award winners.

Result Printer Medium Priority

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March 8, 2025

10:00 am EST - 1:00 pm EST (At least 1 more needed)

1:00 pm EST - 3:00 pm EST (At least 1 more needed)

Volunteer

Details

Print individual results for racers based on bib number or last name. Further instruction will be provided at the beginning of shift.

Location

Calumet High School gymnasium

Ski Pole Attendant Medium Priority

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March 8, 2025

7:30 am EST - 9:00 am EST (At least 1 more needed)

Volunteer

Details

Provide extra poles to racers who break poles at the start of the races. Spare ski poles will be located near the start line, ask a race official where you should position yourself.

Location

Stadium (start/finish area)